Charles Ghadban Accounting Professional Corporation
Office Administrator
August 23, 2022
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Verified
fulltime
Ottawa, ON
$38,000 - $46,000 CAD
1 vacancy
Start date
2000 hours per year
August 23, 2022
Apply NowJob description
Tasks
- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
- Administrative and office activities
- Send invoices
- Schedule and confirm appointments
- Record and relay information
- Receive payments
- Provide directory assistance
- Provide basic information to clients and the public
- Perform basic bookkeeping tasks
- Perform clerical duties, such as filing and sorting and distributing mail
- Order office supplies
- Obtain and process information required to provide services
- Maintain work records and logs
- Greet people and direct them to contacts or service areas
- Calculate billing charges
- Arrange teleconferences
- Answer telephone and relay telephone calls and messages
- Operate switchboard or telephone system
- Receive and issue payments
- Relay service to persons with disabilities
- Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
- Answer enquiries and resolve problems or discrepancies concerning customers' accounts
Economic Specialization
- Taxation
Personal Suitability
- Effective interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
Security and Safety
- Basic security clearance
- Confidential security clearance
- Criminal record check
Health benefits
- Dental plan
- Health care plan
- Vision care benefits
Long term benefits
- Group insurance benefits
Other benefits
- Free parking available
- Learning/training paid by employer
- On-site amenities
- Paid time off (volunteering or personal days)
- Team building opportunities
- Parking available
Area of Specialization
- Accounting and financial services
Computer and Technology Knowledge
- Electronic mail
- Electronic scheduler
- Spreadsheet
- Accounting software
- Human resources software
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Word processing software
- Database software
- Presentation software
- Computerized bookkeeping system
Supervision
- Receptionists and switchboard operators
Work Conditions and Physical Capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Repetitive tasks
- Sitting
Work Setting
- Private sector
- Urban area
- Associations and non profit organizations
- Willing to relocate
Language
- English
* If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
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