Job description

Tasks

  • Review, evaluate and implement new administrative procedures
  • Delegate work to office support staff
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Oversee and co-ordinate office administrative procedures
  • Administrative and office activities
  • Send invoices
  • Schedule and confirm appointments
  • Record and relay information
  • Receive payments
  • Provide directory assistance
  • Provide basic information to clients and the public
  • Perform basic bookkeeping tasks
  • Perform clerical duties, such as filing and sorting and distributing mail
  • Order office supplies
  • Obtain and process information required to provide services
  • Maintain work records and logs
  • Greet people and direct them to contacts or service areas
  • Calculate billing charges
  • Arrange teleconferences
  • Answer telephone and relay telephone calls and messages
  • Operate switchboard or telephone system
  • Receive and issue payments
  • Relay service to persons with disabilities
  • Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
  • Answer enquiries and resolve problems or discrepancies concerning customers' accounts

Health benefits

  • Dental plan
  • Health care plan
  • Vision care benefits

Computer and Technology Knowledge

  • Electronic mail
  • Electronic scheduler
  • Spreadsheet
  • Accounting software
  • Human resources software
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Word processing software
  • Database software
  • Presentation software
  • Computerized bookkeeping system

Work Setting

  • Private sector
  • Urban area
  • Associations and non profit organizations
  • Willing to relocate

Other benefits

  • Free parking available
  • Learning/training paid by employer
  • On-site amenities
  • Paid time off (volunteering or personal days)
  • Team building opportunities
  • Parking available

Area of Specialization

  • Accounting and financial services

Economic Specialization

  • Taxation

Personal Suitability

  • Effective interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player

Security and Safety

  • Basic security clearance
  • Confidential security clearance
  • Criminal record check

Supervision

  • Receptionists and switchboard operators

Work Conditions and Physical Capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload
  • Repetitive tasks
  • Sitting

Long term benefits

  • Group insurance benefits

Language

  • English

* If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.


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